Supplier intake · September batch
Eleven suppliers are in. Three are not.
Every field below was read out of the documents themselves. The three held back are held for a reason you can check in one line.
The sheet, as it stands now scroll sideways for the full row
| Supplier | VAT | Payment terms | Insurance expires | Status |
|---|---|---|---|---|
| Pelagos PackagingLimassol, CY | CY10214788L | 45 days | 14 Apr 2027 | Added |
| Thermo Fleet ServicesNicosia, CY | CY10339104V | 30 days | 2 Feb 2027 | Added |
| Aegean Crate CoPiraeus, GR | not found | 30 days | 9 Nov 2026 | Held |
| Larnaca Freight PartnersLarnaca, CY | CY10088231K | 60 days | 30 Jun 2027 | Added |
| Kyrenia Labels LtdLimassol, CY | CY10450922T | two versions | 21 Mar 2027 | Held |
| Meridian PalletsLimassol, CY | CY10197340B | 45 days | 18 Oct 2026 | Expiring |
| Nordwind Cold SystemsThessaloniki, GR | EL801226345 | 30 days | 5 May 2027 | Added |
| Coastline CleaningPaphos, CY | CY10512004R | 30 days | 12 Jan 2027 | Added |
| Argo Marine SuppliesLimassol, CY | CY10214788L | 45 days | 14 Apr 2027 | Duplicate |
| Troodos TimberNicosia, CY | CY10366817D | 30 days | 3 Nov 2026 | Expiring |
| Salamis Print WorksLarnaca, CY | CY10420559W | 30 days | 28 Aug 2027 | Added |
| Petra Industrial GasesLimassol, CY | CY10288471N | 45 days | 17 Sep 2027 | Added |
| Anemos TransportPiraeus, GR | EL800914772 | 60 days | 11 Dec 2026 | Added |
| Zenon Safety EquipmentNicosia, CY | CY10473218G | 30 days | 4 Jul 2027 | Added |
The three held back
Aegean Crate Co
4 documents Ask themEverything is here except the one thing you cannot invoice without: no VAT number appears on any of the four documents. The registration certificate is a Greek one and predates their VAT registration.
- Company number 0912447 present, VAT field blank on the registration certificate.registration-cert.pdf, page 1
- The bank letter and the signed terms carry no VAT reference either.bank-letter.pdf · terms-signed.pdf
- Their invoice template, attached to the same email, has a VAT box that is empty.Email attachment, 3 September
What to sendOne line asking for the VAT certificate. Everything else about this supplier is complete and will go in the moment it arrives.
Argo Marine Supplies
already on row 118 Your callThis is the same legal entity as Pelagos Packaging, trading under a second name. Adding it creates a duplicate supplier with a shared bank account, which is how the same invoice gets paid twice.
- VAT CY10214788L matches the Pelagos record exactly.Both registration certificates
- IBAN matches the Pelagos bank letter, digit for digit.bank-letter.pdf, both files
- Trading name registered as a division in March 2025.registration-cert.pdf, page 2
What to doAdd it as a trading name on the existing row rather than a new supplier. Held rather than merged, because merging supplier records is not a decision to take automatically.
Kyrenia Labels Ltd
two contradictory terms Pick oneTwo documents in the same folder state different payment terms. The signed version is the later one, but it is the one that is worse for you.
- Proposal of 12 August: payment 45 days from invoice date.proposal-v2.pdf, clause 4
- Signed terms of 28 August: payment 30 days from invoice date.terms-signed.pdf, page 3
- Nothing in the file explains the change between the two.No covering email found
What to doThe signed document wins unless you say otherwise. Say the word and the sheet takes 45 days, with a note pointing at the proposal.