Start month-end with the open items already listed
On the first working day of the month, the unmatched payments, missing invoices and unusual balances are already on one page, each with where it came from.
Closing the month means pulling the bank statements, the ledger and the invoice folder and finding what does not line up. Most of the time goes on the search, not the fix: which payment has no invoice, which supplier billed twice, which balance moved and why. The finance team does it under deadline, every month, while the day-to-day keeps coming in.
Plugs into
These are examples. Every use case is built around the tools you already run, whatever they are, and you keep using them exactly as before.
Then it runs on its own
- 1
Pulls the month's bank lines and the ledger from your accounting tool
- 2
Matches each payment to an invoice, and each invoice to a payment
- 3
Compares every balance to last month and to the same month last year
- 4
Lists what does not match, with the likely reason and the source
Delivered where you already work
On the first working day of each month, before the close starts, in whichever channel your team already uses. We set the timing around how you work, not the other way round.
What you get back
- Every unmatched payment and invoice, with the most likely match suggested
- Balances that moved more than usual, with what changed
- Draft emails to the people who owe you an invoice or an explanation
What it actually looks like
An example of the output, using sample data.
Close checklist · August
- Payment of €4,200 to Pelagos Packaging on 18 August, no invoice on file. Their July invoice was the same amount.
- Invoice 2231 from Levant Textiles appears twice, 3 and 21 August. Same amount, same reference.
- Six customer receipts under €200 with no reference. Likely the online orders.
- Fuel up 38% on last month. Two new delivery routes started in August.
- Prepaid insurance did not move. The annual policy renewed in August, so it should have.
- Email to Pelagos Packaging asking for the missing invoice.
- Note to the warehouse asking which route the extra fuel belongs to.
The close starts with the fixes, not the search
We build it with your team
Every workshop is built around the use cases you pick. This one is usually covered in the Accelerator, on your own tools and your own data.
- We run it on last month's real close, with your own exports
- Your finance team sets the thresholds for what counts as unusual
- Nothing is posted to the ledger without a person approving it
Want it extended, maintained and connected to more of your systems afterwards? Let's discuss →
Want this running in your team?
30 minutes. Tell us what your team spends its week on and we'll tell you which of these would save the most time.