Have a new hire's first week ready the day they sign
The contract is signed. By the next morning the welcome email, the first-week plan, the access requests and the manager's checklist are done, matched to the role.
Every new hire needs the same things: accounts set up, a welcome note, a first-week plan, the policies to read, someone to have lunch with. In a small HR team it gets assembled from the last person's pack, and the pieces come from five places: IT, the manager, the office, the HR system, the calendar. When it is rushed, the new person's first day is spent waiting for a laptop.
Plugs into
These are examples. Every use case is built around the tools you already run, whatever they are, and you keep using them exactly as before.
Then it runs on its own
- 1
Picks up the signed contract and reads the role, the team, the start date and the location
- 2
Builds the first-week plan from what that team's last hires went through
- 3
Raises the access and equipment requests with IT and books the introductions
- 4
Writes the welcome email and the manager's checklist
Delivered where you already work
The moment a contract comes back signed, in whichever channel your team already uses. We set the timing around how you work, not the other way round.
What you get back
- A welcome email to the new hire, with what to expect on day one
- A first-week plan in the calendar, with the right people invited
- Access and equipment requests raised, and a checklist for the manager
What it actually looks like
An example of the output, using sample data.
Onboarding · Operations Coordinator, starts 1 October
- Welcome email, with parking, dress code and who meets them at reception.
- First week in the calendar: Head of Operations Monday 09:30, warehouse walk-through Tuesday, customs team lunch Wednesday.
- IT ticket raised: laptop, email, freight system access, Teams.
- Checklist: three things to prepare before day one, first-week goals, a 30-day check-in already booked.
- Employee handbook, IT policy, data protection notice, in Greek and English.
HR checks it once and the first day runs itself
We build it with your team
Every workshop is built around the use cases you pick. This one is usually covered in the Accelerator, on your own tools and your own data.
- We build the pack for a role you are hiring for now
- Your team decides what every new hire gets and what changes by role
- It uses your own policies and your own tone, in Greek and English
Want it extended, maintained and connected to more of your systems afterwards? Let's discuss →
Want this running in your team?
30 minutes. Tell us what your team spends its week on and we'll tell you which of these would save the most time.