Catch paperwork errors before the container leaves the port
Every shipment's documents are read together and checked against each other. A mismatch between the invoice, the packing list and the bill of lading is flagged while it is still cheap to fix.
A container needs a commercial invoice, a packing list, a bill of lading, a certificate of origin and often more, and every one of them has to agree with the others. One wrong weight or a mismatched code means the shipment sits at customs while the fee clock runs. Checking each set by hand takes half an hour per shipment on a quiet day, and the busy days are when the errors happen.
Plugs into
These are examples. Every use case is built around the tools you already run, whatever they are, and you keep using them exactly as before.
Then it runs on its own
- 1
Collects every document for the shipment as it arrives from the shipper, the forwarder and the line
- 2
Reads each one and pulls out the weights, counts, values, codes and parties
- 3
Checks that every figure agrees across all the documents
- 4
Flags what differs and drafts the correction request to whoever issued it
Delivered where you already work
As each shipment's documents come in, and again before the cut-off, in whichever channel your team already uses. We set the timing around how you work, not the other way round.
What you get back
- One check per shipment: which documents are in, which are missing
- Every mismatch, with the two documents and the two figures side by side
- A draft email to the shipper or forwarder for each correction needed
What it actually looks like
An example of the output, using sample data.
Shipment check · Container 4482190, Limassol to Piraeus
- Gross weight: packing list says 18,420 kg, bill of lading draft says 18,240 kg.
- Commercial invoice lists 42 cartons, packing list lists 40.
- Certificate of origin not received. Shipper was asked on Monday.
- Email to the forwarder asking to correct the weight on the bill of lading.
- Email to the shipper asking which carton count is right, with both documents attached.
Only the shipments with a problem need a person
We build it with your team
Every workshop is built around the use cases you pick. This one is usually covered in the Accelerator, on your own tools and your own data.
- We use real shipment files from your own operation
- Your operations team sets which mismatches block a shipment and which can wait
- It reads the documents in whatever format they arrive, scans included
Want it extended, maintained and connected to more of your systems afterwards? Let's discuss →
Want this running in your team?
30 minutes. Tell us what your team spends its week on and we'll tell you which of these would save the most time.